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Tournament Cancellation Policy Withdrawals can occur over the course of the golfing season for a number of reasons some of which are illness, injury and personal emergency. However, participants must understand that the CJGA guarantees its numbers to the golf courses 10 days prior to the event. Once the guarantee is submitted, the CJGA is required to uphold its commitment. In other words, we must pay for that person whether they show or not. Participants must understand that golf courses give their time and income to host our tournaments and as such the CJGA has implemented this cancellation policy. 1. The CJGA has a NO REFUND policy. The CJGA may issue a credit on the player's account provided the cancellation meets the requirements as set forth by the CJGA. 2. Once the junior has registered and been confirmed for an event, they are deemed to be accepted into the event. Participants are expected to show at the event and be prepared to play. 3. The CJGA understands that there may be circumstances that may result in the participant withdrawing from the event. (a) If participant wishes to withdraw from an event, a Tournament Cancellation Form must be completed and sent into CJGA National Head Office by fax at 905-947-9734. The CJGA will not accept tournament cancellation forms within 24 hours of a tournament CJGA Tournament Cancellation Form (PDF Format) (b) Upon review of the Tournament Cancellation Form and, if accepted, the CJGA will issue a credit to the participant's account less the appropriate administration fee. 4. Administration fee: (i) General - Members of the CJGA derive many benefits from its programs. When changes occur on behalf of the member such as cancellation of a tournament, there is an administration cost to the change. (j) Fee - If a participant cancels from a tournament more than 10 days prior to the event, an administration fee of $15.00 per tournament will deducted from the tournament entry fee. If the cancellation is made within 10 days of the event, an administration fee of $25.00 per tournament will deducted provided the CJGA is able to fill the vacant spot. The Tournament Cancellation Form must be received immediately upon cancellation in order to complete the process. The CJGA will not accept cancellation forms within 24 hours of an event. 5. Medical/Emergency Conditions: Withdrawals due to medical or emergency conditions will be taken into account and reviewed by the CJGA committee. In such cases, a doctor's note may be requested by the CJGA before any consideration is given. All other circumstances will be treated on a case by case basis. 6. Use of Credits: Upon an accepted withdrawal from a CJGA event, a credit will be applied to the participant's account. Juniors using credits to apply for other tournaments must ensure that any difference in price must accompany the application before the applicant will be accepted into the event. Credits will remain on the member's account for ONE YEAR from the date of issue. Credits not used within the time period will lapse. The CJGA has a NO REFUND Policy. Juniors who do not show for an event forfeit their entry fee AND potential credit. |
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